CENTRE’S EXAMINATION REGULATIONS
The general University Regulations on examinations shall apply to all certificate/diploma/degree programmes in the centre as the case may be. There shall be an examination at the end of the Semester/session in very course. Credit for that course will be earned on passing the various components of the examination. Furthermore, the University Medical Officer shall excuse on student from taking the whole or part of any examinations except on the strength of a medical certificate to the effect that he/she cannot take or continue the examination. Failure to write examination without an acceptable reason means a failure in that examination. Any such case must be communicated within two weeks from the date of the examination through the Centre/Programme Coordinator/ Head of the Department who will then make recommendations to the Centre’s Board of Studies. The examinations in the Centre shall take the form of written papers, vivo voce, practical/field trip assessments, and a submission of projects, assessment of course work or by a combination of the above.
MATTER RELATING TO THE CONDUCTS OF EXAMINATION
These recommendations relate to the activities performed during the actual conduct of examinations.
REGULATIONS GOVERNING THE CONDUCT OF UNIVERSITY EXAMINATIONS:
Discipline during Examinations:
a. Instruction to the Invigilators
i. “Invigilator”, refers to any senior staff member officiating during an examination and must not be one of the candidates to be examined. Course Teachers are Invigilators of their courses and shall remain in the examination Hall throughout the examination and collect the scripts.
ii. There shall be a chief Invigilator appointed by the Head of Department (the Centre’s Coordinator) or the Dean (where applicable), preferably of the rank of Senior Lecturer and above. The role of the Chief Invigilator is to supervise and ensure that the conduct of the examinations follows the laid down regulations. He/She shall make a report after the examination using the approved format. The course Teacher shall not be the Chief Invigilator of the examination on his/her course.
iii. It shall be the first duty of the Invigilators to exercise constant and vigilant supervision over the candidates. The Chief Invigilator shall use his discretion when handling cases of misconduct and ill-health. They shall send a report on each to the Head of Department (the Centre’s Coordinator) and the Dean of the Faculty (where applicable) immediately after the examinations and definitely not more than 24 hours.
iv. An Invigilator shall report to the Examination Hall 30 minutes before the examination is due to start. There shall be a minimum of one (1) Invigilator per 50 Candidates.
v. The Chief Invigilator or his assistant shall sign each Examination Answer Booklet before the commencement of each examination. This is to prevent illegal issuance of booklets for illicit examinations.
vi. Before the examination begins, the Chief Invigilator shall announce to the students that all foreign and forbidden materials should be removed from their persons and from the Hall.
vii. While the examination is in progress, no person other than the Invigilators, the attendance, the Centre’s Coordinator, Dean of the Faculty/ School or his representative, Head of Department, the Registrar’s representative (Exams and Records) and the Medical Personnel shall be allowed to enter Hall.
viii. The time allowed for an examination paper as indicated in the timetable, must be strictly obeyed.
ix. Each of the sealed packets of the Examination Paper must be opened in the presence of the Candidates.
x. Immediately after the paper must have been distributed to all Candidates, the Chief Invigilator shall ask the Candidates to see that they have the papers for which they have been entered. Then and only shall the Chief Invigilator give a signal for the examination to start.
xi. Candidates shall be admitted into an examination up to the first half hour after the start of the examination on the permission of the Chief Invigilator. Cases of admittance after the first half hour of the examination shall be reported to the Chief Examiner and the Faculty/ School Examiners which shall decide on the cases.
xii. It is essential that candidates enter and leave the Hall through one entrance to enable the Invigilators satisfy themselves that nothing which is unauthorized is brought in or taken out.
xiii. No Candidate may leave the examination Hall without the express permission of the Chief Invigilator. Candidates wishing to go to the toilet or to the First-Aid Room must be accompanied by an Invigilator/ Attendant/
xiv. No Candidates may quit the Examination Hall until 30 minutes has elapsed. A Candidate who wants to leave before the end of the examination must drop his/ her question paper and scripts before leaving the Hall. No question paper be removed from the Hall before the first Hour of the examination has elapsed.
xv. Reasonable silence shall be maintained throughout an examination by both, the Invigilators, other officials and the Candidates.
xvi. Invigilators shall tell candidates the time at appropriate intervals during the period of an examination.
xvii. At the close of each examination, Candidates shall be asked to hand over their scripts to the Invigilators while standing. The Chief Invigilator with assistance of Invigilators shall count these over and four copies of the question paper to the packet of scripts. The packets shall then be handed over to the course teacher who shall verify and sign the receipt.
xviii. The Attendant shall be responsible for the circulation of the Attendance Register Which shall be colledted by the Chief Invigilator at the end of each examination. One copy is to be returned to the internal examiner and one copy shall be collected by the Chief Invigilator at the end of each examination, one copy is to be returned to the internal Examiner and one copy tot the Exams and Records Division.
xix. No candidate shall be allowed to depart from the Examination Hall without handing in his/ her scripts. The Chief Invigilator shall assign Invigilators the responsibility for collecting the scripts from the candidates who shall remain standing.
xx. Any candidate found to be or is suspected of infringing the provisions of the regulations or in any way cheating shall immediately be given three (3) copies of Examination Misconduct Forms for completion. The original copy with relevant exhibits shall be handed over to the Dean through the Centre’s Coordinator/ Head of Department for further action while the duplicate and triplicates copies shall be retained by the candidates and examinations and records, officer respectively. The Chief Invigilator shall submit the report immediately on the prescribed Examination Misconduct Form to the Centre’s Coordinator/ Faculty/ School Examination Officer and the Dean. The Candidate concerned shall be allowed to continue with the examination provided that he causes no disturbance. The Dean/Centre’s Coordinator shall cause the circumstances to be investigated and report to the Vice Chancellor through the Provost for a final determination of the case.
xxi. The Panel to investigate the alleged misconduct shall be ad hoc, to give the Dean a free hand in selecting members who will be immediately available for the assignment in view of the urgency. The report of the semester Examination. The Vice Chancellor shall in turn inform the Faculty/ School/the Centre his/ her decision on the misconduct within two (2) weeks.
xxii. All students involved in irregular assistance or cheating during examination shall write statements on the spot before being allowed to continue with the examination. Refusal of a student to write a statement on the spot shall be regarded as examination misconduct.
Duties of Attendances:
Attendance shall be responsible for:
i. Distribution of Examination answer booklets, Strings, and other materials specified.
ii. During the examination, Attendants shall be present to supply supplementary answer Booklets strings Graph Sheets, etc. to candidates.
iii. Accompany candidates to Toilet or to the First-Aid Room.
iv. Going for a member of the University Health Services when instructed by the Invigilators
v. Any other duty designed by the Registrar (or his/ Her representative) or Chief Invigilator.
Instructions to Students:
i. Only duly Matriculated/ Registered Students are eligible to take examinations
ii. Candidates must attend punctually at the time assigned for their papers and they must be in the Examination Hall at least 30 minutes before the time that the examination is due to start. Candidate shall not be allowed to enter the Examination Hall until invited by the Invigilator.
iii. A candidate is required to deposit any handbag, briefcase, or any other prohibited material at the Chief Invigilator’s desk (or a desk provided for that purpose) before the start of an examination.
iv. Candidate shall bring with them to the examination Hall, their own ink, pen, and pencils and any other which are permitted by these regulations. Absolutely no book, printed or written document or other communication gadgets or unauthorized aid shall be taken into an examination room by any candidate.
v. A candidate shall bring his identity card to each examination and display it in a prominent position on his desk.
vi. A candidate shall write his/ her Examination Number, not his/ her name, distinctly at the top of the cover of every Answer Book and every separate sheet of Paper.
vii. Each candidate shall complete the Attendance Register in triplicate
viii. During the exanimation, a Candidates may leave the Examination Hall temporarily, with the permission of the Invigilator only if accompanied by an Attendant. A Candidate who leave the Examination Hall shall not absence he has been continually under supervision of an invigilator or an Examination Attendant.
ix. A Candidate shall not leave the Examination Hall until the first 30 minutes has elapsed and must be with the special permission of the Chief Invigilator. Such Candidates must drop his/ her question paper and answer booklet before leaving.
x. A Candidate must not give assistance to any other Candidate or permit any other candidates to copy from or use his papers. Similarly, a candidate must not directly accept assistance from any other candidate or use any other candidate’s papers.
The following sanctions shall apply to cases of examination misconduct as stipulated below.
MISCONDUCTS AND SANCTIONS
1. Proven cases of fore-knowledge of Examination Question (leakage):
Expulsion of all involved
2. Coming into Examination Hall with extraneous materials:
Rustication for a minimum period of 4 semester or Expulsion if fore-knowledge of Questions is proven
3. Writing on any materials in the Examination Hall, other than the Answer Booklet:
Letter of warning
4. Non production of identity card or authorized letter of identification before and during examination:
To leave the Examination Hall immediately.
5 Any form of unauthorized communication between and among students during examination:
To lose 10 minutes of examination time; if it persists, relocate the student; further persistence cancel the paper.
6. Impersonation of Examination:
Expulsion of all involved
7. Refusal to fill Examination Misconduct Form:
Rustication for the (2) semesters plus penalty for the original offence.
8. Attempt to destroy or actually destroying materials of proof of cheating: Rustication for (2) semesters plus penalty for the original offence.
9. Refusal to obey invigilator’s instructions such as:
(i) Writing after the examination has been stopped
(ii) Noncompliance with the invigilator’s sitting arrangement :
(i) Letter of warning
(ii) To leave the hall and carry-over the course
10. Refusal to submit Answer scripts (used and unused) at the close of examination:
Rustication for a minimum period of (2) semester
11. Smuggling of Question papers and Answer booklet out of the Hall for help and returning with answer scripts: Expulsion
12. Failure to write matriculation numbers on Answer Booklet or to sign Attendance Sheet: Letter of Warning
13. Writing of candidate’s names on answer booklet: To carry-over the course and letter of Warning
14. Leaving examination hall without permission: To carry-over the course and Letter of Warning
15. Failure to draw a line through each blank space at the end of each answer Verbal warning by Invigilator: If unruly behaviour persists, to leave the Hall and carry-over the course
17. Proven cases of physical assault on Invigilators/ Attendant: Expulsion
18. Failure to appear before Misconduct Panel Guilty as charged:
Indefinite suspension pending appearance before the Panel
19. Any students with three (3) letters of Warnings:
Rustication for a minimum period of one (1) session
20. Any other cases of examination malpractice not specified:
Punishment as appropriate.
There is no longer re-sit examination in the University of Benin.
a) The Head of Department (Centre’s/ Programme Coordinator) shall be the Chief Examiner for his/her Department/Centre. He shall appoint an examination officer who shall be responsible to the Head of the Department/Centre and take charge of the conduct of Examinations and collation of results within that Department/Centre.
b) Examination results in each Department/Centre shall be considered first by the Department/Centre’s Board of Examiners made up of the academic staff before they are presented by the Head of department or Centre’s/ Programme Coordinator to the post graduate school Board of Studies/ Examiners. The major role of the Departmental/Centre’s Board of Examiners is to prepare and sign examination papers to determine the pass and failure and the classification of degree and to inform school’s Board of any observations as may be requested by the External examiners.
c) The school Board of Examiners shall consist of all academic staff of the school and shall meet at the end of each semester to consider and approve the results of all examinations held in the faculty in that semester for the subsequent presentation to and approval of the Senate.
Appointed by the Senate, on the recommendation of the School/Centre’s Board of Studies are to participate in the vetting of examination question papers and moderation of answer scripts for all examinations at the Post Graduate Diploma, M. Sc. / M. Phil/ Ph. D level courses. He/ She is also to participate in the determination of overall results at the Departmental level.
NUC APPROVED SCORING AND GRADING SYSTEM
The School/Centre shall adhere strictly to the NUC approved scoring as shown below
PERCENTAGE SCORES LETTER GRADE GRADE POINT
70 – 100 A 5
60 – 69 B ` 4
50 – 59 C 3
45 – 49 D 2
40 – 44 E 1
0 – 39 F 0